How to Use a Project Evaluation

A project evaluation is a tool frequently used in the field of healthcare and in governmental and non-governmental organizations serving the public sector. Project evaluations outline a system for collecting, analyzing and applying data on projects and programs to determine their effectiveness. They includes project goals, objectives, stakeholders and measurable outcomes, and provide a way to evaluate and prioritize needed improvements and funding requirements of projects in an efficient manner.

Instructions

• 1

  Plan regular scheduled meetings with members of the committee for the project. Decide how often you will schedule a project evaluation. Meet with members of the project committee shortly after the evaluation is complete.

• 2

  Create a project evaluation report that includes a summary of outcomes of the evaluation and a list of recommended project changes. This could include increased or decreased staffing or funding, change in the method and/or focus of evaluation, and project continuation or discontinuation. All recommendations should be specific and include an outline of options, a timeline, and budgetary changes. This report should be created in a format easily understood by both internal and external stakeholders.

• 3

  Bring the project evaluation report to the Board of Directors Meeting. Select a committee member to present your findings and offer recommendations.