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QuickBooks Desktop: Generating & Customizing Detailed Labor Cost Reports

QuickBooks Desktop's Detailed Labor Cost Report breaks down payroll expenses by employee, department, location, and time period.

Steps to Run the Report

  1. Open QuickBooks Desktop.
  2. Go to Reports → Payroll → Detailed Labor Cost.
  3. Set the Report Period (date range: this week, month, quarter, custom).
  4. Click Display.

Customization Options

  • Columns: Add/remove fields (Employee, Department, Location, Regular Hours, Overtime Hours, Total Hours, Gross Wages, Deductions, Taxable Wages, Net Wages, etc.).
  • Filters: By Employee, Department, Location, Payroll Item, Date Range.
  • Sorting: By any column (e.g., Total Hours descending).
  • Header/Footer: Add title, subtitle, date prepared.

Output Actions

  • Print (to PDF or paper).
  • Export to Excel for further analysis (pivot tables, charts).
  • Memorize for recurring use (Reports → Memorize).
  • Schedule Email (if using QuickBooks email integration).

Data Provided

FieldDescription
Employee NameWorker name
DepartmentAssigned department/class
Regular HoursStraight-time hours
Overtime HoursOT hours (per policy/law)
Total HoursRegular + OT
Gross WagesPre-deduction earnings
DeductionsTaxes, benefits, garnishments
Taxable WagesGross minus pre-tax deductions
Net WagesTake-home pay

Uses

  • Job costing / project profitability.
  • Departmental labor allocation.
  • Overtime monitoring & control.
  • Budget vs. actual analysis.
  • Certified payroll compliance (government contracts).

Ensure payroll items are correctly mapped to accounts for accurate reporting.

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